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Chemistry Administrative Assistant

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Safetec of America, Inc. is your trusted source for infection control, first aid, and compliance products for over 30 years. We are a fast-growing OTC pharmaceutical company located in Buffalo, NY. We are a family-owned, local business with a reputation for retaining employees because we treat them like family.

Work for a diverse company that is a WNY Best Place to Work and is recognized for excellence in manufacturing! This position is responsible for supporting the Chemistry department through sample management, inventory control, lab maintenance, and coordination with internal teams and external vendors. Attention to detail, strong organizational skills, and the ability to multitask are essential. Experience in a lab or administrative role is required.

Responsibilities

  • Support the Chemistry department with chain of custody, logging in, and organization of samples
  • Ensure all necessary materials are at hand when needed by maintaining accurate inventory of supplies, including but not limited to: tracking expiration dates of reagents, and restocking materials and reagents
  • Work with the Purchasing Department to place all laboratory orders for supplies
  • Cleaning equipment and laboratory instruments, and other basic laboratory maintenance, including but not limited to restocking supplies, cleaning and washing glassware
  • Coordinate with outside laboratories to send samples for additional testing
  • Accurately record results from other laboratories or vendors for calibrations or testing, utilizing GDP practices
  • File & scan documents
  • Follow all safety procedures

    Required Skills and Work Experience

    • Minimum 2 years’ experience in an administrative or laboratory role
    • Build and maintain positive relationships both internally and externally
    • Excellent written and verbal communication skills
    • Proficient in Microsoft Word, Excel, and Outlook
    • Multi-task, prioritize, and work well under pressure
    • Strong analytical skills
    • Excellent organization skills with meticulous attention to detail
    • Highly motivated team player with a passion to succeed